If you need an application for scheduling your company, look at these useful solutions.
A calendar shared with others is user-friendly and should include simple scheduling and collaboration tools, including sharing, auto-sync, sharing and cross-platform support.
The best-shared calendar apps are Asana, Calendly, Google Calendar, Microsoft Outlook, Teamup, iCloud and Thunderbird.
Shared calendars are a great way to organize your team’s meetings’ presence and attendance, promote transparency, simplify the management of tasks, and enhance your work-life balance.
This article is intended for small-sized entrepreneurs and managers searching for apps sharing calendars.
The business world constantly seeks technologies that increase productivity, boost efficiency, and help teams work together. Calendar applications are an excellent technology that can improve communication and help get your team members on the same team. Although smartphones and computers often come with built-in calendars,, third-party calendar apps provide advanced features that help manage tasks, automate scheduling, and many more. We’ll outline the key features to look for when choosing a calendar application and provide seven top calendar apps.
Which features are important to search for in a calendar sharing application?
If you’re looking into shared business calendar applications, be sure to look for these options:
- User-friendliness. Shared calendar applications must be easy to use and simple, with minimal maintenance and navigation. They must also make collaboration easy and simple.
- Simple tools for scheduling. The primary purpose of a shared calendar is to keep track of all employees’ schedules. Therefore the process of scheduling should be straightforward. For instance, you should look for features that let you see your coworkers’ availability in one glance. Other helpful tools include customizing features, availability of multiple calendars and location and time-based reminders.
- Sharing and collaboration features. You should look for features that allow you to share events, availability, invitations, and calendars with your team. You’ll also need to work together on calendars, events, and even documents or projects accessible through the application.
- Automated sync. Automatic syncing is an efficient tool to save time. Ideally, the shared calendar updates will connect to your account as well as those of others who are involved. Some calendar applications offer automatic syncing and integration with other applications.
- Cross-platform availability. It is not always the case that everyone uses the same platform, so having cross-platform support is an enormous benefit. It reduces the requirement for multiple apps on different platforms while keeping everyone in the same place regardless of their device.
7 top calendar apps for sharing with others
If you’re looking for an app for your calendar that you can use across the entire organization, look into these seven choices. These apps have useful features, and business people from various industries highly recommend these apps.
Asana
Asana is much more than a shared calendar program. It is also a simple way to manage group projects and tasks. The Timeline feature lets you see the entire project’s segments and how they are connected and also tracks the progress of each. Asana offers an app that can be downloaded on mobile devices and hundreds of integrations. There’s a free plan and paid plans with additional features.
“Asana isn’t just a simple calendar. … it’s an organizational resource plan with an integrated calendar feature as well as other tools for collaboration that we require,” said David Alexander. He is a designer, developer and digital marketing specialist at Mazepress. “The benefit of this method is having tasks management, communication, and reporting tools all in one interface. … Simply put, it’s among the tools that I wouldn’t be without.”
Calendar
Calendly offers an automatized scheduling system that integrates with your calendar to monitor your availability in real-time. It allows you to schedule meetings with no endless emails. Other features include buffering times between meetings and time zone detection and compatibility with other apps like Salesforce or GoTo Meeting. Learn more about these apps in our reviews of Salesforce as well as the GoTo Meeting review.]
“I use Calendly. I prefer setting my podcasts,” said Michelle Ngome, who is a consultant for marketing and marketing diversity that is fractional. “There are two versions: a free and paid version. The free version lets users set up a single category, and you can establish several categories by paying for the version. Additionally, you can modify the domain name.”
Some stated that her favourite feature is that Calendly integrates with Google Calendar, allowing her to make personal appointments with Google without updating her Calendly calendar. It also works seamlessly with Outlook, Office 365 and Apple’s iCloud calendar.
Google Calendar
Google Calendar can be described as an online calendar with integrated features specifically designed for teams. This calendar is seamlessly integrated with other Google products, such as Gmail, Drive, Contacts and Meet. It is accessible from tablets, computers as well as phones.
“I utilize my Google Calendar app to book all my appointments with clients,” said Ana Santos, the senior program manager for design at Talkdesk. “It’s ideal to use for video meetings as it integrates to Google [Meet] whenever we add a video conferencing option to the meeting.”
Santos The feature that Santos loves the most is Google Calendar’s capacity to sync your calendar across multiple devices and browsers when you’re logged into your Google account. Google account.
Microsoft Outlook
Microsoft Outlook is a well-known personal information manager application that offers calendar, and email functions, including scheduling, task management, and many more. If you’ve got a Microsoft Exchange, Office 365 or Outlook account, you’ll be able to connect your calendar to other users. You can also make additional calendars to meet specific needs or share the calendars with colleagues.
Team
Teamup offers calendars shared by groups to make it easier to organize, schedule and communications. Businesses can select between paid and free plans. Teamup offers a live demo and a 3-day trial period, so you can test whether the app is the right fit for your staff.
This application was designed to be specifically designed for group use. The calendars are simple to use, organized in colour, and can easily and safely be shared with team members using an encrypted URL.
“I searched for a long time for a great shared calendar to organize holidays and events for a team that spreads out individuals,” said Ben Taylor, the creator of homeworkingclub.com. “I decided to go with …” Teamup. It allowed me to establish several different categories for events and allow employees to import their selection of events into their software using ICS feeds. [Ithas] an application that works on iOS or Android.”
iCloud
iCloud isn’t only for storage. It also comes with an easy-to-use calendar which can be used seamlessly with every Apple device. This iCloud calendar app lets your team members set up meetings, share data and be in touch with each other easily. You can also change the calendar view to “Today” to see your current tasks and work in a single glance. The interface is simple and very similar to Google’s calendar, making it a popular option.
However, there’s a downside to this application: As with most Apple devices, this one doesn’t have some of the functionality available on devices that aren’t Apple. This app is a great choice for a team that utilizes Apple products.
Thunderbird Lightning Calendar
Thunderbird Lightning Calendar is one of the most efficient calendar programs available for Linux users, but it also has Windows and Mac capabilities. The display of Thunderbird includes tabs for emails, calendars and other activities, and users can easily switch between these tabs to stay in touch and organized throughout the day.
The calendar has various options, including a list of all your scheduled events for one day and the ability to search with time filters and preset categories for events. Lightning Calendar integrates seamlessly with Thunderbird and SeaMonkey email services.
Although it’s not the prettiest calendar application shared on the list, Thunderbird Lightning Calendar is an all-in-one tool that will ensure that you and your team stay in the right direction.
Benefits of using apps for shared calendars
Here are a few of the most important benefits of using shared calendar applications:
- Improvements in meeting organization. The shared calendar view will reveal whether your team members have registered for any meetings for business for which you’ve invited them. If not, you’ll be able to contact them – usually using the app directly to obtain a definitive response. In this way, if you’re meeting with clients, you’ll be able to present a unified front with a bigger group and conduct an efficient video conference or in-person conference.
- Knowing when team members are available will help you keep all accountable while keeping the boundaries. Calendars based on tasks can inform your employees what they need to do and when, as well as remind you of how you’ve divided the work of everyone. Employees can be available at their most productive hours, allowing managers to schedule important tasks when they are most likely to complete them.
- A better work-life balance. Employees can mark themselves as not in the office using the calendar application when they’re not in the office. This will ensure that you and others in the company don’t reach them when trying to manage their time and work.
- Delegation and task management. If you notice that the calendar of a particular employee is full, you’ll be able to delegate tasks to other employees. If all calendars are full and all tasks are allocated, it’s a sign that you’ve properly used your calendar.
Improve collaboration in the workplace and improve time management
The shared calendar applications enhance collaboration and manage time between teams and your business. Many smartphones and emails are equipped with these calendars. Therefore, it’s easy to begin and then continue using them. All the applications we’ve mentioned above are excellent choices with positive reviews from top business executives.